The NAC National 2020 AGM will be held electronically using GoToMeeting on Tuesday 16 June 2020 at 1200 (Ottawa time).

Details on how to “join” the meeting will be passed separately in the coming week.  Given that the COVID Pandemic prevents a face-to-face meeting and associated events, which were cancelled in March, the meeting will be limited to addressing the essential AGM requirements of  the Not-for-Profit Corporations Act.  The draft Agenda is attached as are the associated ballot and proxy nomination forms. Over the coming week additional reports and information will be posted to this site. Members will be made aware of any information updates through MailChimp.

NEW: Login information for GoToMeeting is as follows

NAC National AGM 2020 – 16 June 2020 at 1200 Ottawa time
Tue, Jun 16, 2020 12:00 PM – 1:30 PM (EDT)

Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/441271821

You can also dial in using your phone.
Canada (Toll Free): 1 888 299 1889
Canada: +1 (647) 497-9373

Access Code: 441-271-821

New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/441271821 

Voting for Posted Motions/Appointing a Proxy:

You have three options. Your “vote” and proxy can be combined in one email:

a. complete and mail in the forms (not recommended due to mail delivery issues related to COVID-19); or,
b. email me your completed forms – scanned and attached to you email; or,
c. (and the easiest!) email me your vote (yes or no to Items a, b, and c on the ballot) and your proxy nomination. No need to insert or attach your documents at all. Put you name and address at the bottom of the email. I will verify your email address with our National listings.

2020 NAC National Draft AGM Agenda (Word)  (PDF)

2020 NAC AGM Ballot and Proxy Nomination Form (Word) (PDF)

2020 Nominations Committee Report (Word)  (PDF)

Amended 2020 Nominations Committee Report dated 15 June 2020(PDF)

2020 Naval Affairs Report (PDF)

2019 Financial Statement (draft) (PDF)

Amended Notes 4 and 7 – 11 June 2020 (PDF)

2020 Membership Report (Word) (PDF)

2019 Endowment Fund Report (PDF)

2019 NAC National AGM Minutes – Draft (Word)

AGM Registration – In order to participate I need an email from you indicating your intent to participate as I need to “invite” you (it’s a software thing!) – no need to inform me if you will not attend.

Website info – On the associated web page you will find a ballot and proxy form, a motion in regard election of 5 Board of Directors to new terms , a draft agenda and the draft 2018 end-year financial statement (currently under review by our financial reviewer and expected for posting to the webpage by 8 June).  Annual 2019 reports and associated material will be posted as it comes available.

Proxy nomination:  your proxy holder will be able to vote on your behalf for those items that arise during the meeting.

2019 end-year financial data – this document will be a draft as our financial statements are under review. This review should be completed end-Jun. 

Nominating Committee Motion – this motion seeks to extend of three current Board members to a new 3 year term (ending 2023) and approve the nomination of 2 new Board members (term ending 2023).

Conduct of the AGM – GoToMeeting software requires that I “invite” you so the need for you to let me know if you will participate. The “joining” instructions will be on the meeting invitation you will receive from me. Follow the instruction and if all else fails there is a 1-800 number to call in (you will need the login number from the “invitation” I send you).The meeting is scheduled to start at 1200 Ottawa-time. I will be logged at least 20 minutes before the meeting start time. And if you wish, you can actually gather as a group to participate. This is a conference meeting software.

If you have any questions please contact me either by phone or email.